Functions, Benefits And Uses Of Microsoft Excel

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After discussing the history and understanding of Microsoft Excel, this time the Excel Class will invite you to further find out the functions and benefits of Microsoft Excel or the use of Microsoft Excel in helping make daily work easier. As well as we will explain about the advantages and disadvantages of Microsoft Excel.

Functions and Uses of Microsoft Excel

If your work or daily activities are related to finances, excel will help make your life easier.

The main function of the Microsoft Excel program is as a number processing application or software. The functions or uses of Microsoft Excel in other daily work include:

  • Create, edit, sort, analyse, and summarise data.
  • Perform arithmetic and statistics calculations.
  • Helps solve logic and maths problems
  • Creates a wide variety of charts and diagrams.
  • Make financial records, budgets and compile financial reports.
  • Calculate and manage investments, loans, sales, inventory, and more.
  • Perform price analysis and research.
  • Make a list of attendees and a list of school and university grades.
  • Perform currency conversion.
  • Perform calculations from the results of a study.
  • And so forth.

Benefits of Microsoft Excel

What are the benefits of using Microsoft Excel?

Microsoft Excel has many benefits to make your work easier. The benefits of using Microsoft Excel include:

Accounting Sector

Examples of using the Microsoft Excel program in accounting are calculating the amount of profit / loss of a company, looking for the amount of profit during a period, calculating employee salaries, and so on.

Mathematical Calculations

Mathematical calculations are used to find data from the results of addition, subtraction, multiplication and division, as well as various kinds of variations.

Data Management

The use of Excel for data management is to manage statistical data bases, find the middle, average, and search for the maximum and minimum values ​​of data and so on.

Graphics creation

Excel can be used to create graphs, for example, a population growth chart for one year, a graph for the development of the number of students at educational institutions, a graph for student visits to the library, a graph for student graduation, and so on.

Operation Table

With the number of rows in Microsoft Excel reaching 1,084,576 and the number of columns 16,384, then you will not find it difficult if you input data that requires a very large number of columns and rows.

The advantages of Microsoft Excel

What are the advantages of Microsoft Excel?

Here are some of the advantages possessed by Microsoft Excel:

Data Organization

One of the greatest benefits of Excel is the ability to organize large amounts of data in an orderly manner which makes the spreadsheet have great logic and good graphics.

With organized data, it will be easy to perform data analysis and digest the results of work, especially when used to create graphs and other visual data presentations.

Excel formulas

Excel can calculate numbers almost instantly. Doing calculations with Microsoft Excel is much easier than using a calculator.

However, this depends on understanding and skills in using Excel, such as how to apply excel formulas that are used to quickly calculate simple or complex equations using large amounts of data.

Third Party Support

Excel is basically considered the best standard for spreadsheet software and can be enjoyed on a number of other devices, including smartphones and tablets. Most other spreadsheet programs also allow importing Excel sheets to their native format and exporting their own spreadsheets as Excel files.

Integration with Microsoft Office

As part of Microsoft Office, Excel works on almost every other part of the Microsoft Office software.

Excel spreadsheets can be easily added to Microsoft Word and Microsoft PowerPoint to create dynamic and more visual report presentations.

Lack of Microsoft Excel

Apart from having advantages, it is only natural that Microsoft Excel also has disadvantages. The disadvantages of Microsoft Excel include the following:

It takes a lot of practice

While almost anyone can use Excel and start filling out tables and take full advantage of its many features, Excel users still need a lot of practice to become proficient at it.

Users who are not familiar with using Excel syntax or how to write Excel formulas in a calculation and using other functions, Excel users will face frustration or annoyance because they do not have a solid understanding.

Calculation Error

When Excel's auto-calculation function makes a large number of groups of calculations visible, it's actually not quite right because it's not really that easy.

This is because the Excel program does not have the means to check for errors made by users during the data entry process, which can result in misinformation which can lead to problems. An example is as reported by Tim Worstall of Forbes magazine, who reported that JP Morgan lost billions of dollars due to errors in the Excel equations they used.


Manually entering data into Excel can take a very long time, especially if the user has a lot of data to enter. The amount of time it takes to manually enter data is very inefficient.

Access fees / charges

Using genuine Microsoft Excel is not free. The cloud-based version of Excel requires a subscription for Office 365, while the desktop edition is priced at a low purchase price especially for home users.


In the next writings I will discuss how to apply Excel Formulas (Excel Formulas) and functions in Excel further so that we adjust it to the data processing needs we want.

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